3P Sports MAYhem de Mayo

ENTRY FEE & PAYMENT INFORMATION

$100 ENTRY FEE

TEAMS ARE ACCEPTED IN THE ORDER PAYMENT IS RECEIVED (DIGITAL PAYMENT TIME STAMP); TOURNAMENTS WILL SELL OUT BEFORE THE PAYMENT DEADLINE ON MOST OCCASIONS.

Please send registration fee via Venmo to @Fastpitch-3PSports.

The event format is now changing from a 2-Day / 3GG event to a 1-Day / 3GG event, with seeding determined by current NCS points at the time your team is confirmed.

Due to making this a one-day event, we will have to reduce the total number of teams we can accept. Unfortunately, we simply cannot hold spots indefinitely while waiting on other events to make cancellation decisions.

PLEASE consider this your final opportunity to:
• Submit payment
• Get off the waitlist
• Secure and confirm your spot

ALSO — for this weekend ONLY, teams, parents, and fans WILL be allowed to bring coolers and outside food/drinks into the park.

Please understand this is a ONE-TIME exception. All coolers will be subject to search for alcohol. Longhorn Park is part of Axtell ISD, and the district’s alcohol policy is STRICTLY enforced.

Please make sure your parents, fans, and spectators understand the following:
• Outside food and drinks ARE allowed THIS WEEKEND ONLY!
• NO alcohol is permitted
• Coolers may be searched at the gate

If anyone is caught violating this policy, we will immediately be forced to end the cooler exception and turn away ALL outside coolers and food/drinks for everyone.

We appreciate everyone’s patience and flexibility as we work through the weather challenges and do everything possible to make sure these kids get to play ball this weekend.

Scenario - Why do you see 14 teams entered but only 10 spots available?

Teams can secure their spot early and avoid being moved to the waitlist by completing the following:

• Entry fee paid in full
• Insurance on file
• Minimum of 8 players on the roster

Confirmed teams will be visible to all and marked with a ✔ check mark next to their name.

Teams are confirmed in the order payment is received (based on Venmo timestamp). Please note that tournaments will often sell out before the payment deadline.

The NCS system will continue to allow teams to enter until the set number of CONFIRMED teams for the division is reached. If your team is moved to the waitlist, you will receive an email notification.

TOURNAMENT FORMAT

3 GG: 1 pool game (SEEDED BY NCS POINTS AT THE TIME OF REGISTRATION) → Double Elimination Bracket 

Pool

• -55 minutes, finish the inning, can end in a tie
• -bat your lineup, free subs
• -4 run rule per half inning for 8u and 10u ONLY. Older divisions- the game requires 3 outs to move to the next inning.
• -Coin flip for home/away.
• -$50 PAP

Bracket

• -70 minutes, finish the inning, must have a winner
• -ITB: last out placed on 2, 1 out, no count on the batter; consecutive ITBs: last 2 outs placed on 2nd and 3rd, 1 out, no count on the batter
• -Courtesy runner allowed for pitcher/catcher. Courtesy runner must be a sub. 
• -2 EPs are allowed for a maximum of 11 in the lineup.
• -Run Rule: 12/2, 10/3, 8/4, 6/5
• -6 run rule per half inning for 8u and 10u ONLY. Older divisions- the game requires 3 outs to move to the next inning. 
• -Coin flip for home/away until Championship game. Home team is undefeated team in the Championship.
• -CANNOT BAT THE LINEUP
• $50 PAP

Max of 13 per team

MVP CHAMPIONSHIP AWARDS (WHEN APPLICABLE)

• Championship MVP glove applies to Top Tier Bracket MVP(s) ONLY
• Awards will only be issued if the division has a minimum of 10 teams

MVPs are selected by the championship game umpire crew.

GATE FEES

• Adults: $15/day OR $20/weekend
• Kids under 12: FREE

Payment Accepted at Gate:

• CashApp, Venmo, Cash

🚨 Gate Policy Update – Effective April 19, 2026 

The following policy will be strictly enforced at all events:

• Gate personnel will place all armbands directly on each paid spectator and all tournament issued coaches.

• All armbands must be worn on the wrist at all times — NO EXCEPTIONS.

• Armbands may NOT be carried or stored on wagons, purses, hats, shoes, wallets, or any other items.

• Any armband that is broken, cut, removed, tampered with, or lost is INVALID AND WILL NOT BE ACCEPTED.

• NO replacements will be honored. A new armband must be purchased for entry.

• All individuals must present a valid armband upon every entry and re-entry into the park.

Failure to comply with this policy will result in denied entry.

ALL FACILITY RULES & TURF COMPLEX(s)

• TURF COMPLEXES ONLY - NO metal cleats — Turf shoes or molded cleats ONLY
• If playing at Axtell - View additional rules here: www.longhornpark.net/park-rules

• Park Address: (see locations & directions tab for more info)

🚨STRICTLY ENFORCED POLICIES AT EVERY PARK:

• NO outside food, drinks, or personal coolers
• NO alcohol or tobacco anywhere on site
• NO firearms or weapons of ANY KIND on the field of play (including dugouts)
• NO shelled nuts of any kind

These policies are strictly enforced by Directors, NCS Fastpitch, and facility staff.

Full concessions available on-site

• Credit cards accepted at most concessions but not all – be prepared to use Venmo or Cash if credit cards are NOT accepted.

Weather delays may occur due to lightning or severe conditions. The Tournament Director reserves the right to adjust the format at any time to stay on schedule or complete the event.

Weather Cancellation Credits:

• 0 games started: 100% credit
• 1 game started: 50% credit
• 2 games started: No credit
• A game started = a game played

REFUND / CREDIT POLICY (Effective January 1, 2026)

• No refunds issued — credits for future 3p Sports events ONLY

Withdrawal Timeline:

• By Sunday before event: 100% credit
• After Sunday – before Monday 12 PM: 50% credit
• After Monday 12 PM: No credit
• Divisions that do not make: 100% credit

Credits may only be used toward another 3P Sports Event

TOURNAMENT DIRECTOR NOTE

The Tournament Director reserves the right to alter format or divisions as needed (including but not limited to moving C-Class teams to Open divisions in the same age group due to low enrollment). The Tournament Director also reserves the right to change assigned playing location (including but not limited to being able to complete an event due to weather conditions or low/high enrollment or Team Classification Changes (i.e. team was a C-Class and is now a B-Class they MUST move to Open).

HOTEL LINKS (Choice of 2 Hotels for Axtell Tournaments)

Participating property:

• TownePlace Suites Waco Northeast

Thank you for staying with Marriott!

Here is the reservation link you can use to make online reservations at rates specifically negotiated for your company. You will find the information for your online reservation link below. If you have questions or need help with the link, please do not hesitate to ask. We appreciate your business and look forward to working with you in the future

Book your corporate rate for Longhorn Park (Can also type in code T3357 in Marriott app and rate will generate)

           $89 per night; king or double; Monday-Thursday                                   $109 per night; king or double; Friday & Saturday

Participating property:

• Fairfield Inn & Suites Waco North

Thank you for staying with Marriott!

Here is the reservation link you can use to make online reservations at rates specifically negotiated for your company. You will find the information for your online reservation link below. If you have questions or need help with the link, please do not hesitate to ask. We appreciate your business and look forward to working with you in the future

Book your corporate rate for Axtell Longhorn Park Rate