SAN MARCOS Memorial Day Madness, $100 Entry, 1st (2) Paid Teams In Each Age Division Get FREE ENTRY

FASTPITCH SOFTBALL (2 DAY) TOURNAMENT

FOR INFORMATION CONTACT:

Hilario Salas: (956)504-2500
Gabriel Salas: (956)407-2270
Hilario Salas, IV: (956)832-3660

***1st (2) Paid Teams in each age division will get a $100 refund at check in, giving them a Free Entry! Must have a minimum of 8 teams in the age division for the promotion to apply.***

ALL TEAMS MUST REGISTER WITH NCS | 2023 Season
ALL TEAMS MUST HAVE TEAM INSURANCE
ALL TEAMS MUST HAVE UPDATED ONLINE PLAYER ROSTERS

1. TOURNAMENT INFORMATION:

1. TEAM ENTRY FEE: 

1. $100 + PAP

2. *1st (2) Paid Teams in each age division will get a $100 refund at check in, giving them a Free Entry! Must have a minimum of 8 teams in the age division for the promotion to apply. *

3. Payment Deadline is May 21, 2023. However, we recommend paying as soon as possible to make sure you get in as we will have a limited number of spots available.

2. SPECTATOR ADMISSION / GATE FEE:

1. 10 YRS & Up $10 per person

2. 5-9 YRS $5 per person

3. 4 YRS & Under FREE

   3 Coaches per Team FREE

   Uniformed Players FREE

   
   

1. TOURNAMENT FORMAT:

1. Two Day Tournament

2. 4 Game Guarantee

3. 2 Pool Games, Double Elimination Bracket determined by Pool Game Seeding.

4. SATURDAY:  Pool & Bracket Games

5. SUNDAY:  Bracket & Championship Games

6. All teams must be ready and available to begin pool play Friday at 6pm and/or Saturday at 8:00 am unless otherwise requested.

2. GAME TIMES & PAP (RGV):

   60 MINUTE POOL GAMES:
   2 Man Crew: $40 per game
   1 Man Crew: $30 per game

   65 MINUTE BRACKET GAMES:
   2 Man Crew: $45 per game
   1 Man Crew: $35 per game

   75 MINUTE BRACKET GAMES:
   2 Man Crew: $50 per game
   1 Man Crew: $40 per game

   85 MINUTE BRACKET GAMES:
   2 Man Crew: $55 per game
   1 Man Crew: $45 per game

POOL GAMES:  Finish The Batter.
BRACKET GAMES:  No new inning after the complete time limit has expired. No 5 minute grace period to end the game early.

Game Clock starts at the conclusion of the plate meeting. No Drop-Dead Time.  Teams should be ready to play 15 minutes prior to game time.  All games must start at their scheduled times unless otherwise approved by one of the tournament directors.

1. AWARDS:

1. 12 NCS Championship Rings For 1st Place

2. 12 NCS Finalist Rings For 2nd Place

3. 1 Coach’s Team Banners For 1st

4. 1 Coach’s Team Banners For 2nd Place

5. 1 MVP Award for the Most Valuable Player of the tournament in the 1st Place Team.

6. 1 MVP Award for the Most Valuable Player of the tournament in the 2nd Place Team.

7. 1 POG Award for the Player Of the Game of the championship in the 1st Place Team.

8. 1 POG Award for the Player Of the Game of the championship in the 2nd Place Team.

9. 1 POG Award for the Player Of the Game for the winning team in every game.

2. PAYMENT SUBMISSION:

1. All though Payments Are Due by Monday Before the Day of The Event, all NCS tournaments are first pay/first play. 

2. Your entry into an event is not complete until you have paid the team entry fee. 

3. The division may sell out prior to the payment deadline. 

4. The number of available spots in a division may fluctuate depending on the needs of all divisions that share the same field size.

5. PAYMENT OPTIONS:

1. ONLINE: NCS Online Account

2. CashApp:  $NCSSouthTexas
   https://cash.app/$NCSSouthTexas

3. PayPal: @HSalas0315

4. VENMO:  @NCSSouthTexas
   https://venmo.com/u/NCSSouthTexas

5. ZELLE: Texas Elite Tournaments at TexasEliteTournaments@gmail.com or (956)504-2500

(Please add the following to notes: (Team Name, Division, Tournament Name, and Tournament Date)

1. SCHEDULE REQUEST:

1. Teams must be prepared to play from Friday evening until Sunday evening.  

2. All teams must be ready and available to begin pool play Friday at 6pm and/or Saturday at 8:00 am unless otherwise requested.

3. Please submit all schedule requests using the schedule request tab on the event menu. 

4. We will take a schedule request until Tuesday evening prior to the event. 

5. You can block out a 4-hour block on Friday or Saturday that you cannot play only!

6. Schedule requests that are more restrictive than a 4 hour "no play" block will be difficult to accommodate but we will do our best.

7. Example of a schedule request we will accept: “We cannot play between 8am and 12pm on Saturday.”

8. Example of a schedule request that we will have trouble accommodating: “We cannot play before 4pm.”

9. Remember, this is just a request not a guarantee, but we will do our best to accommodate your request.

2. PLAYER ROSTERS AND PARENT'S WAIVERS:
   You will need the following Player's Information:

1. Player's Full Name

2. Player's Date of Birth

3. Parent's Full Name

4. Parent's Email Address

All coaches are responsible to fill out an online roster with all the player’s information and approved online by the player's parents prior to the start of the first game.
Online Rosters are available until and will be frozen at 12 midnight the night before the tournament. Please submit your online rosters as soon as possible.
Please don’t forget to fill out your Player Roster online.

1. PLAYER’S ELIGIBILITY:

1. ELIGIBLE AGE:  

1. Our Fastpitch Season runs from August 1st thru July 31st of each year.

2. Our Birthdate Qualifications run from January 1st thru December 31st of the season year.

3. Players may play up (no more than two age divisions) but not play down in age.
   All Coaches &/or Parents must have proof of the player's age with them at all times in case of a protest.

2. ELIGIBLE TO PLAY BRACKET GAMES:
   A Player can play in Bracket Games only if one of the following has occurred:

1. The player has been entered on the online player team roster (Back Office or Public).***Best & Safest Way***

2. The player is on a Temporarily Team Roster Form and was submitted before the start of the first game.

3. The player must have played at least one pool game and on the official umpire’s lineup card and not listed as a substitute. 

2. TEAM INSURANCE:

1. All Teams Must Have Team Insurance and submit a Certificate of Liability Insurance where…
   National Championship Sports LLC
   2011 E. Lamar Blvd., Suite 120
   Arlington, TX 76006
   is named as an additional insured.

2. OR Pay an additional $20 for per event tournament insurance.

3. If you have an existing team insurance policy, please have your insurance carrier add National Championship Sports LLC as an additional insured and upload a copy to your online NCS account.
   National Championship Sports LLC
   2011 E. Lamar Blvd., Suite 120
   Arlington, TX 76006

4. If you don't have insurance and need to purchase, you may do so at one of the following web-links:

1. National Championship Sports Insurance:
   https://playncs.com/baseball/baseball-insurance

2. American Specialty Insurance:
   https://appsrv4.amerspec.com/dbweb/f?p=127:2::::APP

3. Chappell Insurance Agency:
   https://www.chappellinsurance.com/

3. NO OUTSIDE FOOD AND/OR COOLERS

1. No Outside Food &/Or Drinks are allowed into the tournament complex.

2. No Ice Chests are allowed into the tournament complex.

3. No Sunflower Seeds are allowed to eat inside the tournament complex.

4. As much as we would like to allow it, we have tried to do so in the past and it has gotten out of hand.  

5. However, players are allowed to take one personal jug or container in with them.  Must be the player and not the parent.

4. BEHAVIOR AT THE EVENTS:
   NCS has a zero tolerance policy towards disrespectful and adverse behavior. Any fan, parent, player or coach will be ejected from the event for adverse behavior towards a tournament official and/or umpire.

5. RAIN-OUT, TOURNAMENT CANCELLATION, TEAM CANCELLATION, AND REFUND POLICY:

1. RAIN-OUT & TOURNAMENT CANCELLATION POLICY:

1. Every effort will be made to complete an event already in progress if possible.

2. Schedules may be changed, games & events may be shortened, in order to complete the event if possible.

3. In the event of a tournament being canceled because of weather or any other unpreventable occurrence, teams will be issued a credit towards a future event.

4. In the event of rain canceling an event already in progress or if an event/division is completely canceled a team will receive credit based on the number of games played.

1. No games played, a full credit of entry fee for a future event.

2. One game played, 2/3 credit of entry fee for a future event.

3. Two games played, 1/3 credit of entry fee for a future event.

4. Three games played, no credit will be issued.

All credits must be used with the same director of the canceled event and are not transferable to another area, region or director.

1. TEAM CANCELLATIONS & REFUND POLICY:

1. Teams canceling or dropping out of any event, regardless of their reason to drop out, must notify the event director in writing via email &/or text message, not via phone.

2. 1, 2 & 3 Day Events:

1. If notification is prior to 14 days of the event date, a full credit for a future event will be given.

2. If notification is between 7 to 14 days before the event date, 50 percent of the team fees will be credited for a future event.

3. If notification is fewer than 7 days before the event date, no credit will be given.

3. Regionals, NIT's, State Championships: 

1. Deadline to cancel is 21 Business Days prior to the event date..

4. World Series Events:

1. Entry fees or deposits are non-refundable at any time for any reason & will be forfeited should a team drop out from a World Series event. Unfortunately, there are no exceptions.

2. Notice of the team that wants to drop out of an event they have entered must be given by the team manager or the business manager of the team.

3. If a team drops out of an event, past the cancellation deadline, the team will forfeit in full their team entry fee. NO EXCEPTIONS.

4. No drops will be accepted once a division is "Sold Out" at any time. Any team dropping out before the deadline will receive a full credit for a future event.

Note: Credits are at the sole discretion of the director and are awarded normally under only the most severe circumstances on a team to team basis. In the event that a team is given a future team credit that credit must be used by same team (no exceptions) **Any and all entry fee credits must be used within the same current season (which they are granted) or within 90 calendar days, whichever comes first, otherwise the credit becomes void. Credits must also be used by the same team (non-transferable) and with the same event director that you were originally scheduled to play with.  *Credit Card Processing fees are not refundable as we do not receive them when you submit payment with a credit card.

1. NCS FASTPITCH PLAYING RULES:

1. NCAA Rules will be followed on all divisions unless otherwise noted here OR on the NATIONAL FASTPITCH RULESNational Championship Sports | Fastpitch | National Fastpitch Rules (playncs.com) or on here below:

2. TEAM LINE-UP CARD:

1. Team Line-Up Card must be turned in to Home Plate Umpire at or before Home Plate meeting before the beginning of each game. 

2. All players participating in the game must be entered on an official team line-up card to be eligible to participate in the game.

3. Any player arriving after the start of a game must be listed on the official team line-up card that was turned in to the umpires prior to the start of the game. 

4. Any late player may be added to the official team line-up card at any time during the course of the game. However, they must be added before they are eligible to play.  

5. PENALTY:  

1. (Batting), the player will be called out and must be added to the official line-up card. 

2. (Defense), No penalty and must be added to the official line-up card.

3. TIE GAMES:

1. Pool Play: TIE stands

2. Bracket Play & Championship Games: NCS Tie-Breaker

1. Loaded bases with the last 3 batters on bases and 2 outs.

2. DO NOT ever alter, change, or touch the batter’s count.

4. RUN PER INNINGS:

1. POOL GAMES:

1. 5 Runs Per Inning.

2. No Mercy Run Rule

3. No mathematical calculation to end a game early.

4. Entire game time must be played unless the losing team calls the game.

2. BRACKET GAMES:

1. Open Innings.

2. Mercy Run Rule Applies

5. MERCY RUN RULES (All Divisions):

1. 15 runs after 3 complete innings of play.

2. 10 runs after 4 complete innings of play.

3. 8 runs after 5 complete innings of play.

4. No mathematical calculation to end a game early.

6. BATTING:

1. Bat 9 players with or without DP/Flex. 

2. Bat 10 players with or without DP/Flex.

3. Bat The Lineup Roster with Free Defensive Substitution with Players on the Bench.

7. HOME TEAM:

1. Coin Flip in all Pool Play games.

2. Single Elimination Bracket Play Games:

1. High Seed chooses (Home/Visitor) in all Single Elimination Bracket Play Games INCLUDING the Championship Game.

3. Double Elimination Bracket Play Games:

1. High Seed chooses (Home/Visitor) in all Double Elimination Bracket Play games EXCEPT the Championship Game.

2. The undefeated team chooses (Home/Visitor) in the Championship Game. Coin-flip for any “IF” Games. 

8. OFFICIAL SCOREKEEPER:

1. Home team must keep an official score book.

2. Visitor team keeps an official score book if Home team doesn’t have one.

3. Umpire(s) keeps official score if neither team is keeping an official scorebook.

4. All teams go to home plate umpire with all changes.

Thank you for choosing us!

Hilario Salas (956)504-2500
Gabriel Salas (956)407-2270
Hilario Salas, IV: (956)832-3660

PLAY SAFE, PLAY FAIR, PLAY NCS!